Requests for Donations

Some of our auxiliary departments and contracted vendors are able to provide donations to campus organizations for use at ECU events. Approval for donations will be limited, as auxiliary budgets only allow a small amount of funding for donated gift-in-kind items. See below for eligibility, and the process for requesting a donation. Note that this form is only for ECU Auxiliary departments within the Division of Administration and Finance, and select contractors.


Consideration is given to ECU campus organizations. The University does not provide donations to for-profit business and organizations. Donation must be seen as added value to the event, the donating department, and the University.


  • Request for donation must be received a minimum of 15 business days prior to event. Earlier requests are encouraged.
  • Submitting a request does not guarantee the donation. Requests are considered individually, and should provide a marketing benefit to the donor.
  • One form must be completed for each event or series of events.
  • For those requests accepted, an email will be sent to the point of contact informing of the award. All requests must include a point of contact.
  • Donated products will be picked up by the organization unless otherwise arranged.
  • Items may include, but are not limited to promotional t-shirts, pens, pencils, notepads, beads, etc. Limited quantity of door prizes may be available.
  • A limited amount of Pepsi brand soft drinks/water is available for campus events. Product will be picked up by the sponsoring department unless other arrangements have been made.
  • Drink trailers may be requested on a limited basis and are reserved for large-scale campus events.
  • Donating department reserves the right to determine which requests it will approve, and what item(s) are able to donate.
  • Donated items are not to be used for, or provided to, any fundraisers or other for-profit events, or for resale.
  • Request are accepted year round but are subject to funds availability.

Please complete the Donation Request form. Write N/A for any “required” fields that are not applicable to your request.